Wild Kin Collective – Privacy Policy
Effective date: 10 November 2026
This policy explains how Wild Kin LLC, trading as Wild Kin Collective ("Wild Kin", "we", "us"), collects and uses your personal information. It covers our website at wildkinco.com, our messages with you, and the trips you book with us.
Contact: vic@wildkinco.com
Address: Wild Kin LLC, 600 E. Plum Drive, Fort Collins, Colorado 80524, USA
What We Collect
When you contact us through our website form, by email, or on WhatsApp:
- Your name and email address.
- Your WhatsApp number and messages, if you write to us there.
- Anything you tell us in the form, such as which camp you're leaning toward, your diving experience, how you found the trip, and your questions.
When you book and pay:
- Your name, email, phone number, and billing address.
- Your camp choice.
- Payment details. Card payments are handled by Stripe and bank transfers by Wise. We see that you paid and how much. We never see or store your full card number.
Before your trip, so we can arrange it:
- Your passport details, date of birth, and nationality.
- Your flight and arrival details.
- An emergency contact.
- Your dive certification, dive experience, and logbook details.
- Your travel and dive insurance details.
- Your dietary needs, allergies, tent and bed preferences, and rental gear sizes.
- Health information you give us on our health statement or the dive center's medical form.
During your trip: Photos and video, which we only use for marketing with your permission (see "Photos" below).
When you visit our website: Our website host may record basic technical data, such as your IP address, browser type, and the pages you visit. This keeps the site secure and working. We do not currently use advertising pixels or tracking cookies. If we add analytics or a Facebook or Instagram pixel, we will update this policy and add a cookie notice.
How We Use It, and Why
| What we do | Our legal reason |
|---|---|
| Answer your questions about a trip | Your request, and our legitimate interest in replying |
| Take your booking and payments | To carry out our agreement with you |
| Arrange your tent, diving, transfers, meals, and safety on the trip | To carry out our agreement with you |
| Use your health information to keep you safe | Your explicit consent |
| Keep financial and tax records | Legal obligation |
| Send you news about future trips | Your consent, which you can withdraw at any time |
| Use photos of you in our marketing | Your consent, which you can withdraw at any time |
We only send marketing emails if you have asked to receive them. Every email has an unsubscribe link, or you can simply reply and ask us to stop.
Health Information
Health information is sensitive, so we handle it with extra care. We collect only what we need to keep you safe in and out of the water. We share it only with the camp, dive center, and guides who need it for your safety, and with medical services in an emergency.
Who We Share It With
We never sell your personal information, and we never share it for advertising.
We share it only with people who help us run your trip or our business:
- Camps and dive centers: Red Sea Diving Safari (Marsa Nakari and Wadi Lahami), and Oonas, our booking partner for Wadi Lahami.
- Transfer and excursion providers in Egypt.
- Our co-guide, Matthew Dann.
- Payment providers: Stripe and Wise.
- Communication tools: Porkbun (our email host), Google Gmail, and WhatsApp (Meta).
- Website services: Cloudflare, which hosts our website, and Web3Forms, which delivers our contact form messages to us by email.
- Professional advisers, such as our accountant or lawyer, when needed.
- Authorities or emergency services, when the law requires it or when someone's safety is at risk.
International Transfers
We run our business from Colorado, in the United States, and our trips take place abroad. To arrange your trip, we send some of your information to Egypt, and our suppliers may also store it in the UK or EU. Some of these countries have different data protection laws from yours. We transfer your information because it is needed to carry out the trip you booked, and we share only what each supplier needs.
How Long We Keep It
- Inquiries that don't become bookings: up to 2 years after our last contact.
- Booking and payment records: 7 years, for tax and accounting.
- Passport and health information: deleted within 90 days after the trip ends, unless we need it for an open insurance claim, complaint, or legal matter.
- Photos used with your permission: until you withdraw your permission. Images already printed or shared can't always be recalled.
Photos
We may take photos and video during the trip. We only use images in which you can be recognized in our marketing if you have signed our media release. You can withdraw your permission at any time by emailing us, and we will stop using those images in anything new.
Your Rights
Depending on where you live, you may have the right to:
- See the personal information we hold about you.
- Correct anything that is wrong.
- Ask us to delete your information.
- Ask us to limit how we use it, or object to how we use it.
- Get a copy of your information in a format you can take elsewhere.
- Withdraw your consent at any time.
If you live in the EU or UK, you can also complain to your local data protection authority. If you live in California, you have the right to know, correct, and delete your information, and the right not to be treated differently for using these rights. We do not sell or share personal information as California law defines those terms.
To use any of these rights, email vic@wildkinco.com. We will reply within 30 days. We may ask you to confirm your identity first.
How We Protect It
We keep your information in password-protected accounts with two-step sign-in where available. We limit access to the people who need it, and we only send passport and health details through secure channels.
Children
Our website is not meant for children under 16, and we do not knowingly collect their information. A guest under 18 can only join a trip with a parent or guardian's written consent, and the parent or guardian provides their information.
Changes to This Policy
We may update this policy. When we do, we will change the effective date at the top. If a change is significant, we will tell guests with active bookings by email.
Contact Us
Questions about your privacy? Email vic@wildkinco.com, or write to Wild Kin LLC, 600 E. Plum Drive, Fort Collins, Colorado 80524, USA.